Privacy Notice
As part of completing a Visa Enquiry form the Â鶹AV collects and processes personal data relating to your enquiry. The university is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.
Data Controller
The Data Controller is Â鶹AV, Mithras House, Lewes Road. If you would like information about how the university uses your personal data please contact dataprotection@brighton.ac.uk, 01273 642010.
Data Protection Officer
The Data Protection Officer is responsible for advising the University on compliance with Data Protection legislation and monitoring its performance against it. If you have any concerns regarding the way in which the University is processing your personal data, please contact the Data Protection Officer: Rachel Page, Head of Data Compliance and Records Management, 01273 642010, dataprotection@brighton.ac.uk.
What information does the university collect?
For the purposes of your visa enquiry, the University collects a range of information about you, including your name, nationality, email address and UK immigration status
Why do we collect your data?
We take your details to provide you with the immigration advice that you have requested in the visa enquiry form.
The University will not use your data for any purpose other than providing you with the immigration advice you have requested/answering your visa query.
The University will use anonymised data to create internal reports on the number of queries dealt with by the relevant team over a specified period.
How your data is held
Your personal data is held within our email system and the Student Information Desk enquiry centre and is accessed by staff within the Student Advice Service who provide immigration advice to Â鶹AV student and applicants.
Who has access to data?
Your information will be held within our email system and the Student Information Desk enquiry centre which is accessed by staff within the Student Advice Service. If your query needs to be dealt with by another department within the university, we will share your data with that department.
The university will not share your visa enquiry data with third parties.
How does the university protect data?
The university takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.
Where is your data held?
Your data is temporarily stored on the university’s content management system and then deleted from there shortly afterwards.
Thereafter, your data is held on the university email system and in the university’s Student Information Desk enquiry centre.
All data relating to your visa enquiry is held within the EEA and will not be transferred outside of the EEA.
How long we will keep your data?
Your data is temporarily stored on the university’s content management system and then deleted from there after a period of 7 days.
We will retain your data in the form of a record of your enquiry in the university’s Student Information Desk enquiry centre and a record of any email exchanges in the university’s email system for a period of 7 years following completion of your studies with us. If you do not undertake a course of study with us, we will keep your data for 6 years. This is because the university has a legal requirement to retain records of immigration advice given to individuals for at least 6 years. As a student you are entitled to seek immigration advice from the International Student Advisers at the university for a period of up to one year after you have completed your studies. As a result we keep all records of immigration advice provided for the periods stipulated above.
Privacy notices and/or consent
You have the right to be provided with information about how and why we process your personal data. Where you have the choice to determine how your personal data will be used, we will ask you for consent. Where you do not have a choice (for example, where we have a legal obligation to process the personal data), we will provide you with a privacy notice. A privacy notice is a verbal or written statement that explains how we use personal data.
Whenever you give your consent for the processing of your personal data, you receive the right to withdraw that consent at any time. Where withdrawal of consent will have an impact on the services we are able to provide, this will be explained to you, so that you can determine whether it is the right decision for you. If you withdraw your consent for us to process your personal data in relation to your visa enquiry, we will be unable to provide you with the advice you have requested.
Data subject's rights (access, rectification, erasure, restriction of processing, objection to procession, right to data portability)
As a data subject, you have a number of rights. You can:
If you would like to exercise any of these rights, please contact the university’s Data Protection Officer, Rachel Page, Head of Data Compliance and Records Management, 01273 642010, dataprotection@brighton.ac.uk.
Whether providing personal data is a statutory or contractual requirement and the consequences for failing to provide the data
There is no statutory or contractual requirement to provide your personal data to us, we are processing it with your consent, in order to provide you with the advice you have requested on your visa or immigration issue.
The existence of automated decision making, including profiling, information about the logic involved, including the significance and the envisaged consequences of such processing for the data subject
We will not use your personal data for automated decision making / or profiling about you as an individual.
The right to complain to the ICO
If you are unsatisfied with the way the university has processed your personal data, or have any questions or concerns about your data please contact dataprotection@brighton.ac.uk, if we are not able to resolve the issue to your satisfaction, you have the right to apply to the Information Commissioner’s Office (ICO). They can be contacted at .
May 2018